Statements according to hour or flat rate (job-based)

Select this statement type for personnel who are paid by hours, flat rates or daily rates and for those whose salary changes depending on the category. For example, if an employee is accounted differently as a technician than as a project manager.

Under Master Data > Employees/ Freelancers/ Subcontractors > Statements, time recording and vacation periods, the first thing you enter, in addition to the above mentioned statement type, is the validity of the statement period. The default is the current date. Since changes also affect past statements, please create a new payroll period if changes are to be valid from a certain date. The changes are visible in a history.

To allow the system to calculate the working time correctly, tick the days on which the employee works. Regardless of this, the employee can be booked or record working hours for any day.

Standard wage type

Set a standard wage type. This will be visible to anyone who wants to book an employee. You can select between Payment by hours, Payment by flat-rate and Payment by daily rate. This is a preselection for the employee and is also used when the employee offers himself to a job.

Maximum amount

Enter a value greater than 0 if your employee can only earn a certain maximum amount per month. This is especially relevant when he or she is a minijobber.

As soon as the sum of the recorded working hours exceeds the maximum amount, the employee receives a corresponding message.

Paid holidays / official holidays / breaks

You can select whether breaks, leaves or official holidays are paid and, if so, how many working hours are accounted.

Consistent salary

If the employee receives a monthly salary (regardless of the hours worked), enter it here.  

If you have made changes to an employee's statement, enter "Continue constant salary from previous period".

If an employee is starting, enter a new start value for the constant salary.

Wages for different categories

CrewBrain is able to calculate different wages depending on the category in a job for your employees.Thus, an employee can be paid differently within a job depending on the category. These wages can also be scaled, meaning that a different hourly wage is automatically calculated from a certain number of working hours.

You can also use the wages from previously created price lists (Administration > Personnel > Price lists).

Surcharges

If you pay surcharges, you can determine the surcharge amount here. It will then be taken into account by the system.

For example, if you pay out surcharges for night work, you have the option of specifying up to three surcharges - assuming that the amount of the surcharge changes during the course of the night. The surcharges are then displayed separately in time recording or payroll.

Time recording

This is where you define how your employees will be able to record working hours. They could do it manually or by using the time clock on their desktop or in the CrewBrain App. Another option is the central time clock either with the personnel number and PIN or with an RFID-card/barcode. Subcontractors can only use the manually time recording.

Time off

Here you enter the total number of days off for the whole year. You should define if those holidays are calculated per calendar year or per working year and an expiration date if necessary. For a new employee you set up a new leave account. If you have made adjustments in an existing employee's payroll, you can enter a start value here. The start value should be the number of remaining leave days.

Availability

If your employees are only available in certain time periods, you can limit them here. In these cases, the employees can only be requested for events within the periods specified here.