Wage components

To calculate supplements or other special wage components such as on-call times or service times you can use wage components. The automatic break deduction is also respected, but only for full-day surcharges. It does not apply to surcharges for limited time periods as the system does not know the exact periods. However, breaks should be recorded anyways. The automatic break deduction is only an option to control.

The configuration of the wage components can be a little complex, so if you need help, please contact our support team. We are happy to find an individual configuration of your company specific regulations.

Wage components can be created directly in a payroll period for a specific employee or centrally as wage component definitions. You can then use these definitions (Administration > Time recording > Wage components > Definitions) for several employees and also change them centrally if required.

Categories

Before creating the first salary components, you should create categories for these components (Administration > Time recording > Wage components > Categories). You can directly define the pay type for each category. Later on, any number of salary components can be assigned to each category. They will be displayed grouped in the payroll and in other places. Typical categories would be "Night work", "Sunday work" or "Holiday work", but if different levels of supplements apply and these need to be evaluated separately, it may be useful to create "Night work 25%" and "Night work 40%" separately.

Observation period

You can select between 3 observation periods:

• day
• week
• month

Depending on the choice of period, you have different options of editing the wage component. In most of the cases, the observation period "Day" is sufficient. The other options could be used for example to make retroactive allocations on a weekly or monthly basis in accordance with collective bargaining or employment agreements.

Time account

This is where you define for which time account the current component is relevant. The following time accounts are available:

• Working hour (default)
• Standby (for standby times)
• Callout (for (emergency) callouts during the standby time)
• Overtime (for requested overtime)

Workdays and holidays

Here you define on which workdays this wage component applies. Weekdays also include the holidays, whereby a distinction can be made between the different categories (if defined) for the holidays. This is relevant in case of differing public holidays at different branches for example.

Time categories

You can also select the time categories to which the surcharge should apply. E.g. should it apply only for working hours or also for driving times, trainings and so on.

Period of time

For some wage components it is necessary to define a certain period of time, during which the surcharge is calculated. A night shift would be an example. For the night shift you could enter 20:00 - 06:00. For Sundays and public holidays the option "All-day" would apply. For "All-day" periods the following day can also be considered up to a certain time.

Duration

If a surcharge only applies after a certain number of working hours, you can define the duration here. An example would be the overtime. The employee get's a supplement when he's working more than 8 hours for instance.

Time-Off

In general, all wage components also apply to off times. That means, if an employee has a day off but he records working hours nevertheless, the wage component regulations would apply. If this is not desired, please delete als the checkmarks in this category.

Job types / categories

Here is where you define more specifically which job types and/or categories the wage component is for. This is relevant, if employees get a supplement only for a certain job type or only for a certain category.

Guaranteed & Limit

It is possible to define a fixed number of guaranteed hours for each wage component. You could also calculate the difference. In addition to that is is possible to set a limit of hours to which applies the wage component per day.

Subtract from

In this section, all wage components already created for this definition are displayed. If a check mark is set, the value of the current component is subtracted from the other one. This can apply for periods in which two surcharges would apply in parallel, but which should not both be accounted.

For example, if one component is only valid under certain conditions (e.g. for night work, if a higher percentage should apply in a certain period).

Percentage & Withdrawal Method

The percentage and the wage type can be entered at the end of the dialog. The percentage determines the amount of the surcharge and the wage type is relevant for export to payroll systems.