My Account

If not already done in the base data, each staff member can enter or change his or her personal information here. This information is only visible to authorised employees and is relevant for quick arrangements. In addition to the classic personal data, other data can also be entered in this area - depending on access rights.

My profile

The typical personal data is entered here (name, address, telephone number, contact details, etc.). Depending on access rights, you can add further fields under Administration > Personal > Additional information. Optionally, a profile picture can also be stored here.

Documents

Here the administrator can upload any kind of documents or files. In order for them to be visible to the respective CrewBrain user, they must first be approved.

Under Administration > Staff > Document category, the documents can be divided into categories for a better overview.

Certificates

Upload your certificates here. Certificates are crucial for many jobs. With the correct designation, they can be taken into account even better when selecting jobs.  

Each certificate must first be checked or approved by the administrator.

Categories can also be specified for certificates: Administration > Staff > Certificates

Emergency contacts

Enter the contact details of persons who are to be notified in the case of an emergency. The emergency contacts can only be viewed by authorised persons. If these persons are not schedulers, the access will be logged and you will be notified by e-mail. This prevents misuse and unauthorised retrieval of the data.

Time-Off

Registered periods

Here you can enter your holiday periods. In case of enquiries during the relevant period, it will then automatically be apparent that you are not available. Depending on the settings, holidays are approved automatically or must be approved by a scheduler. By clicking on "Add further time-off", you can create another holiday period. Depending on the settings, this must first be approved.

Periods as vacation replacement for others

If it has been specified under Administration > Time-off & Absence > General that employees must define a deputy for their holiday periods, you can enter these deputy periods here.

Holiday calendar subscription

If you already manage your holidays in a private calendar (e.g. iCal, Google Calendar, etc.) and can share it via the Internet, you can subscribe to this calendar here. For each day on which an appointment is found in the subscribed calendar, a day-off is automatically entered in CrewBrain or a time-off request is created.

Here, too, you have the option of subdividing the calendar into categories.